Covid 19 Risk Assessment
GENERAL RISK ASSESSMENT
| Issue | Reference Number | Description | Prepared by | Approved | Date | Review Date |
| 1 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 05/05/2020 | Ongoing as per government guidance. | |
| 2 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 07/05/2020 | Ongoing as per government guidance. | |
| 3 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 11/05/2020 | Ongoing as per government guidance. | |
| 4 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 15/05/2020 | Ongoing as per government guidance. | |
| 5 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 22/05/2020 | Ongoing as per government guidance. | |
| 6 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 28/05/2020 | Ongoing as per government guidance. | |
| 7 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 02/06/2020 | Ongoing as per government guidance. | |
| 8 | RA 1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 27/10/2020 | Ongoing as per government guidance. | |
| 9 | RA1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 12/1/2021 | Ongoing as per government guidance. | |
| 10 | RA1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 24/03/2021 | Ongoing as per government guidance. | |
| 11 | RA1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 24/04/2021 | Ongoing as per government guidance | |
| 12 | RA1.40 | FACTORY SPREAD OF COVID 19 | G. WESTON | 15/07/2021 | Ongoing as per government guidance | |
GENERAL RISK ASSESSMENT
| WORKPLACE: UNITS 1A AND UNIT 6 | OPENING HOURS: |
| SPECIFIC LEGISLATION/GUIDANCE:
The Health and Safety at Work etc. Act 1974, The Management of Health and safety at Work Regulations 1999 (Amendment 2006), Personal Protective Equipment at Work Regulations 1992. • Public Health Advice – https://www.publichealth.hscni.net/news/covid-19-coronavirus • Public Health Authority Guidance – https://www.publichealth.hscni.net/ • Hand Washing Guidance – https://www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/ • Communications – https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19 • Social Distancing Guidance – https://www.publichealth.hscni.net/news/covid-19-coronavirus • Social Distancing Guidance for Vulnerable People – https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people • HSE Face Masks Guidance – https://www.hse.gov.uk/news/face-mask-ppe-rpe-coronavirus.htm • HSE Guidance for Drivers, transport, delivery – https://www.hse.gov.uk/news/drivers-transport-delivery-coronavirus.htm • HSENI Mental Health Guidance Coronavirus – https://www.mind.org.uk/information-support/coronavirus-and-your-wellbeing/www.hseni.gov.uk/stress
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| Hazards
During outbreak of Corona virus COVID19
Risk to: All persons |
Who is affected by the risk? | Initial Risk Rating
1-25 Likelihood X Severity = Rating |
Current Control Measures
Safety Control Measures to eliminate Hazards or control Risk (State or refer to procedures) |
Additional Control Measures to be adopted to reduce the risk.
(Refer to part 2 action plan) |
Residual Risk
1-25 Likelihood X Severity = Rating |
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| L | S | R | L | S | R | |||||||||||||||
| 1 | Staff entering and working on the premises spreading COVID 19
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STAFF.
VISITORS TO THE PREMISES. CLEANERS. CONTRACTORS. DRIVERS.VULNERABLE GROUPS, ELDERLY, PREGNANT STAFF, THOSE WITH UNDERLYING HEALTH ISSUES. ANYONE WHO COMES IN PYSICAL CONTACT WITH ALL EMPLOYEES.
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3 | 5 | 15 | Hand washing facilities fitted to walls and filled with soap and Alcohol hand sanitisers placed around the factory.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Drying hands with disposable paper towels. Hand air dryers will be taken out of service DO NOT USE.
Staff encouraged to protect the skin by applying emollient (moisturiser) cream regularly.
Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels.
All staff to be reminded to catch coughs and sneezes in tissues FOLLOW CATCH IT BIN IT KILL IT.
Avoid touching Face, Eyes, Nose or mouth with unclean hands.
Tissues will be made available throughout the factory.
recommend that all visitors to the premises have track and trace App on their mobile, Covid 19 app from google play or the app store.
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Encourage staff to report any Health problems and carry out skin checks as part of a skin surveillance programme.
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2 | 5 | 10 | ||||||||||
| 2 | COVID 19
CLEANING STAFF
RISK OF: INFECTION
RISK TO: ALL PERSONS
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ALL | 3 | 5 | 15 | Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods.
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Rigorous checks will need to be carried out by managers to ensure that the necessary procedures are being followed.
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2 | 5 | 10 | ||||||||||
| 3 | COVID 19
PERSONAL HYGIENE
RISK TO ALL PERSONS |
ALL | 3 | 5 | 15 | Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels.
All staff to be reminded to catch coughs and sneezes in tissues.
The used tissue should then be placed in the bin immediately.
Person should then wash their hands for at least 20 seconds.
All staff to be reminded to catch coughs and sneezes in tissues FOLLOW CATCH IT BIN IT KILL IT.
|
Review latest Government/World health organisation guidance the update as required. | 2 | 5 | 10 | ||||||||||
| 4 | COVID 19
SOCIAL DISTANCING
RISK TO ALL PERSONS |
ALL | 3 | 5 | 15 | SOCIAL DISTANCING.
Social distancing reducing the number of persons in any work area to comply with the 2-METRE gap recommended by the Public Health Agency.
Every possible effort will be made to enable certain staff to work from home.
Relocating staff to other tasks where possible.
Redesigning processes to ensure social distancing is in place. Perspex will be positioned where required for office desks.
Conference calls to be used instead of face to face meetings
Ensuring sufficient rest breaks for staff.
Social distancing to be adhered to in canteen, tea making areas and smoking areas.
Ensuring sufficient and staggered rest breaks.
Where possible stagger start and finish times for staff.
In addition, persons should try to avoid close contact with other people i.e. no shaking hands or sharing mobile phones.
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Staff to be reminded on a daily basis of the importance of social distancing in both workplace and outside of it.
Management to check this is adhered to.
Where social distancing cannot be maintained for large to short periods for certain work tasks, a specific risk assessment must be undertaken, and control measures implemented. |
2 | 5 | 10 | ||||||||||
| 5 | COVID 19
WEARING OF GLOVES.
RISK TO ALL PERSONS |
ALL | 3 | 5 | 15 | WEARING OF GLOVES
Where risk assessments identify the wearing of gloves as a requirement of the job, an adequate supply of these will be provided.
Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.
|
Staff to be reminded that wearing gloves is not a substitute for good hand washing.
Gloves should only be used once.
When you take them off bin them.
DO NOT REUSE DISPOSABLE GLOVES
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2 | 5 | 10 | ||||||||||
| 6 | COVID 19
RESIRATORY PROTECTIVE EQUIPMENT.
RISK TO ALL USERS
|
RISK TO INDIVIDUALS DEPENDANT ON TASKS PERFORMED | 3 | 5 | 15 | RPE.
Public Health Guidance on use of PPE (Personal Protective Equipment) to protect against COVID 19 relates to health care settings.
In all other settings individuals are asked to observe social distancing measures and practice good hand hygiene behaviours.
Where RPE is a requirement for risks associated with the work undertaken the following measures will be followed-
Those being fitted with a non-disposable mask should clean the mask themselves before and immediately after the test using a suitable disinfectant cleaning wipe (check with the manufacturer for suitable cleaning products). |
Review latest Government / World Health Organisation guidance and update as required
Disposable masks should only be used by one person and replaced regularly.
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2 | 5 | 10 | ||||||||||
| 7 | COVID 19
SYMPTOMS OF CORONA VIRUS
Staff with symptoms /close contact with persons with symptoms Risk of flu like symptoms, Pneumonia, Breathing Difficulties, Death
RISK OF: INFECTION |
ALL | 3 | 5 | 15 | SYMPTOMS OF COVID 19
If any staff member becomes unwell of experiencing symptoms to those present with Coronavirus with a new continuous cough, sore throat, fever, breathing difficulties, or a high temperature in the workplace, or who has had close contact with someone experiencing these symptoms must not come to work. The staff member should contact their GP/Government helpline to notify them of their travel, current status and to receive advice. The staff member should then contact the company and update them in relation to their condition and advice they have been given.
Line managers will offer support to staff who are affected by coronavirus or has a family member affected.
Review latest Government / World Health Organisation guidance and update as required
Line managers will maintain regular contact with staff members during this time.
If the staff member is advised by medical professionals to self-quarantine, they must do so, and only return to work when the incubation period is over, and the symptoms have gone.
If a staff member becomes unwell with coronavirus related symptoms whilst on site, they must make their way to a confined area and contact their manager or a member of management with immediate effect.
The person will be advised to liaise with their GP/Government helpline to seek further advise before leaving site, to ensure they reduce the likelihood of infecting other persons not to use public transport etc. The working area of any staff member who suspects they may have contracted coronavirus, (including welfare facilities) will be subject to a deep clean in accordance with Government guidance. All other staff will be advised of any persons within the workplace who have shown signs of the infection, and who are being tested for coronavirus. However, the individual’s identity will not be disclosed during any communication / updates to staff.
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Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a fast-changing situation.
Review latest Government / World Health Organisation guidance and update as required |
2 | 5 | 10 | ||||||||||
| 8 | COVID 19
DRIVERS
RISK OF. INFECTION CONTROL |
DRIVERS | 3 | 5 | 15 | Procedures in place for drivers to ensure adequate welfare Facilities are available during their work.
Persons should not share vehicles or cabs, where suitable distancing cannot be achieved.
Hand washing, sanitiser gel must be provided and available to drivers.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Drivers must ensure they always comply with the good personal hygiene guidance.
Allowing breaks to avail of proper welfare facilities.
Drivers must comply with specific coronavirus procedures for each site
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Communicate with companies we deliver to/from to ensure welfare facilities will be available to our drivers.
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2 | 5 | 10 | ||||||||||
| 9 | COVID 19
MENTAL HEALTH
RISK TO: ALL PERSONS
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ALL | 3 | 5 | 15 | MENTAL HEALTH
Management will promote mental health and wellbeing awareness to staff during the coronavirus outbreak and will offer whatever support they can to help.
Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a fast-changing situation.
Line managers will offer support to staff who are affected by coronavirus or has a family member affected.
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Regular communication of mental health information and open-door policy for those who need additional support.
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2 | 5 | 10 | ||||||||||
| 10 | COVID 19
ADMINISTERING 1ST AID
|
1ST AIDERS AND PATIENT | 3 | 5 | 15 | TREATING 1ST AID
All first Aiders and patients should use full PPE (primary 1st aider to be Luke Chambers using his air fed mask. Which should be cleaned with alcohol wipes face mask when treating any ailment all disposable gloves should be disposed of once treatment of affected area is rendered) apart from the injured area. Hand washing, sanitiser gel must be provided and available to drivers.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review latest Government/ World Health organisation
Guidance.
Provide guidance for first aiders to reduce the risk of exposure to coronavirus during this time of pandemic |
2 | 5 | 10 | ||||||||||
| 11 | COVID 19
LIMIT WORK TRIPS/ NO TRAVEL TO HIGH RISK AREAS.
RISK OF INCREASED EXPOSURE, INFECTION CONTROL.
RISK TO: STAFF MEMBER TRAVELING, ALL PERSONS
|
COMPANY SALES,
AND VAN DRIVER
|
3 | 5 | 15 | WORK TRAVEL
The Government will provide advice in relation to areas where Persons are advised not to travel at present.
This advice is updated on a regular basis.
Consideration will also be given to work trips, with all non-essential trips reviewed and decisions made as to whether they can be postponed on an individual basis. Staff members would be asked to inform their manager of any forth coming travel plans, prior to travel, including personal travel. |
Visitors to the premises should be reviewed, with no authorisation provided to those persons from high risk areas, or who should be self-isolating in accordance with Government guidance. | 2 | 5 | 10 | ||||||||||
| 12 | COVID 19
HIGH RISK GROUPS.
RISK OF: INFECTION CONTROL
RISK TO: ELDERLY, PREGNANT WOMAN, PRE-EXISTING MEDICAL CONDITIONS
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HIGH RISK GROUPS | 3 | 5 | 15 | HIGH RISK GROUPS
Consideration will be given to allowing high-risk individuals to work from home, particularly if there are coronavirus cases confirmed near the workplace.
The company will review the situation regarding localised cases on an ongoing basis and ensure good communication with all high-risk individuals.
Persons within the high-risk categories, including those over the age of 70 have been advised to self-isolate for a period of 12 weeks, starting from 20th March 2020. |
Review Government/World Health Organisation
Guidance and update as required.
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| 13 | COVID 19
TOILETS |
ALL WORKING STAFF | 3 | 5 | 15 | TOILETS
Only 1 person to use toilet facilities at any time signalling system to be implemented
Please use traffic cone for signalling
Cone at side of door ok to use.
Cone in front of door toilet occupied.
Do not pick up cone. Move with your foot
Use of other toilets at various points in building
Hand washing, sanitiser gel must be provided and available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
Implement initial daily inspections to be undertaken as part of monitoring programme |
2 | 5 | 10 | ||||||||||
| 14 | COVID 19
LIFT TRUCK DRIVERS |
ALL FORK TRUCK DRIVERS | 3 | 5 | 15 | FORKLIFT DRIVERS
Use of provided latex gloves when driving any fork truck Trucks to be wiped over at start of shift with alcohol wipes.
All trucks to be wiped with alcohol wipes before start of daily shift as per daily check sheets
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Review Government/World Health Organisation
Guidance and update as required.
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2 | 5 | 10 | ||||||||||
| 15 | COVID 19
DAILY INSPECTION OF THE FACTORY AND OFFICES
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MANAGERS /
SUPERVISORS ALL OTHER AVAILABLE PERSONNEL. |
3 | 5 | 15 | DAILY INSPECTIONS
To use factory sheets supplied at start of shift
All keypads on Kardex machines to be wiped with alcohol wipes
All fork trucks to be wiped with alcohol wipes all crane pendants to be wiped with alcohol wipes.
The heat shrink gun to be wiped with tissue NOT ALCOHOL WIPES.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
|
Review Government/World Health Organisation
Guidance and update as required.
Fill in sheet and return to Gary/Hannah |
2 | 5 | 10 | ||||||||||
| 16 | COVID 19
RISK IN THE QA OFFICE AND QA KITCHEN. |
ALL GOODS IN OPERATIVES | 3 | 5 | 15 | QA OFFICE/KITCHEN
Consideration for social distancing.
Use of floor markings 2 meters minimum.
Removed 3 desks to the next office to make room for 2-meter distancing. No entry either way through joining door between downstairs offices.
All computers to be used by 1 person only
Fit Perspex screen between desks for extra protection.
Mark floor near kitchen for 2-metre distance.
Only one person using kitchen at any one time.
No tea/coffee making for other workers.
Hand sanitiser to be put in office HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
|
Review Government/World Health Organisation
Guidance and update as required.
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2 | 5 | 10 | ||||||||||
| 17 | COVID 19
RISK OFFICE AT TOP OF STAIRS AND BOTTOM OF STAIRS QA |
SALE AND GOODS IN | 5 | 5 | 15 | DOWNSTAIRS AND UPSTAIRS OFFICE AND STAIRS BETWEEN
Floor marking and desk spread out to avoid close contact.
Hand sanitiser to be put in office upstairs and downstairs
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
Consideration for social distancing when using the stairs.
Mirror to be fitted and a give way system to be implemented. Social distancing to be always adhered to.
When traversing through downstairs office all close contact is to be avoided
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Review Government/World Health Organisation
Guidance and update as required.
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2 | 5 | 10 | ||||||||||
| 18 | COVID 19
RISK QA TOILETS
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SALE AND GOODS IN
|
5 | 5 | 15 | QA TOILET BLOCK
Doors to be wedged open during working hours.
Disabled toilet to be ladies only sign to be fitted.
Same cone system to be implemented
Hand sanitiser to be put in hallway between toilets
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
|
Review Government/World Health Organisation
Guidance and update as required.
Hand sanitiser to be put in hallway between toilets. |
2 | 5 | 10 | ||||||||||
| 19 | COVID 19
RISK UNIT FIVE WAREHOUSE
|
ALL STAFF | 5 | 5 | 15 | WHS UNIT 5
Blue walkways to be marked 2 metre intervals.
Blue dots to be put in open areas and down the racking system. 2 metre tape to be fitted around paint booth.
Benches to be moved apart.
Hand sanitiser is available. HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
If close work is necessary, face masks and gloves must be worn.
Computer in warehouse to be used by 1 operative.
Give way signs to be used at top and bottom of mezzanine stairs and a give way system implemented
|
Review Government/World Health Organisation
Guidance and update as required.
Give way signs to be used at top and bottom of mezzanine stairs and a give way system implemented |
2 | 5 | 10 | ||||||||||
| 20 | COVID 19
UNIT 6 WAREHOUSE
|
ALL STAFF | 5 | 5 | 15 | WAREHOUSE UNIT 6
Marking around the shredding and woodwork area with tape and a floor sign 2mtr distancing.
Mark area around Kardex machines 2 metres 1 person only keypads to be wiped every day and hand sanitiser to be available at all machines.
Pallet trucks to have hand sanitiser attached to them for operatives to use after use.
Crane pendants to be cleaned and hand sanitiser to be available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
Implement 2 shredding bins to facilitate 2 metre isolation
Shrink wrap gloves surgical gloves to be worn inside heat glove and when handling heat gun.
If close work is necessary, face masks and gloves must be worn Blue painted 2 metres apart to serve as a reminder to all staff to social distance.
|
Review Government/World Health Organisation
Guidance and update as required
Blue dot to be painted 2 metres apart to serve as a reminder to all staff to social distance.
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2 | 5 | 10 | ||||||||||
| 21 | COVID 19
ENGINEERING AND FITTING AREAS.
|
ALL ENGINEERING AND FITTING STAFF | 5 | 5 | 15 | ENGINEERING AND FITTING AREAS.
2 metre stickers to be put on floors in TVS area.
Workers to be segregated when working.
If close work is necessary, face masks and gloves must be worn.
All benches moved to 2 meters apart and reworked for Crain access and other amenities. Hand sanitiser to be made available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
Entrance from TVS area to be shielded from Dion’s work area.
Locker use to be staggered to separate staff and hand washing
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 22 | COVID 19
PRODUCTION OFFICE
|
ALL STAFF | 5 | 5 | 15 | PRODUCTION OFFICE
Desks moved turned away from each other to best avoid close contact.
All communal files put on one desk with hand sanitiser available.
2 metre stickers fitted to floor.
One person to use each computer.
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
One person to book Palletways.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 23 | COVID 19
RECEPTION AREA
|
ALL STAFF | 5 | 5 | 15 | RECEPTION AREA.
Doors fitted with kick openers to avoid using handles
Floor distancing stickers used every 2 metres. Mirrors being purchased to see people on stairs.
The stairs are all being made into give way to people coming down.
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
Handrails and all door handle disinfected daily
|
2 | 5 | 10 | ||||||||||
| 24 | COVID 19
MAIN OFFICE
|
ALL STAFF | 5 | 5 | 15 | MAIN OFFICE
Screens to be fitted between close desks.
All desks to be moved as far apart as possible.
Give way system to be implemented through the narrow part of office with give way at both ends.
Hand sanitisers to be situated through office
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
Kitchen to be made 1 person only no multiple tea and coffee making.
2 metre tape to be fitted where necessary.
Photo copier to be moved back as far as possible to clear gangway. |
2 | 5 | 10 | ||||||||||
| 25 | COVID 19
MEZZANINE |
ALL STAFF | 5 | 5 | 15 | MEZZANINE
To be cleared of any loose items and seating to be fitted 2 metres apart and used as canteen overflow.
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 26 | COVID 19
CANTEEN |
ALL STAFF | 5 | 5 | 15 | CANTEEN AREA
Limit to 2 people using microwave.
1 making toast.
1 making tea/coffee.
3 seated eating
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS. STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
|
Review Government/World Health Organisation
Guidance and update as required.
The seated area to be partitioned to make as safe as reasonably practicable |
2 | 5 | 10 | ||||||||||
| 27 | COVID 19
ACCOUNTS OFFICE |
ALL STAFF | 5 | 5 | 15 | ACCOUNTS OFFICE.
Desks to be moved to face the wall to aid social distancing Seating 2 metres apart.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 28 | COVID 19
UPSTAIRS TOILETS GENTS
|
ALL STAFF | 5 | 3 | 15 | MENS TOILETS NEAR MEZZANINE
1 person only to be in toilets at any time.
Cone system to be used when occupied cone needs to be kicked in the middle of the door when in use and kicked to the side when empty.
Hand sanitiser to be available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Toilets fitted with hand towel dispensers.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 29 | COVID 19
UPSTAIRS HALLWAYS
|
ALL STAFF | 5 | 5 | 15 | UPSTAIRS HALLWAYS.
Give ways to be implemented near canteen and main stairs between meeting room and TVS office to be one way.
Hand sanitiser to be made available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Mirrors fitted near TVS and stairwells. |
Review Government/World Health Organisation
Guidance and update as required. |
2 | 5 | 10 | ||||||||||
| 30 | COVID 19
TRAINING ROOM |
ALL STAFF | 5 | 5 | 15 | TRAINING ROOM
Max occupants 4 people all other seating to be removed
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 31 | COVID 19
MEETING ROOM |
ALL STAFF | 5 | 5 | 15 | MEETING ROOM
4 chairs to be removed
Max occupants 6
4 on chairs
1 on each sofa
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
2 metres apart when video conferencing
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 32 | COVID 19
TVS OFFICE |
ALL STAFF | 5 | 5 | 15 | TVS OFFICE.
Desks to be spread 2 metres apart.
Any communal keypads to be cleaned daily.
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 33 | COVID 19
MEZZANENE STAIRS
|
ALL STAFF | 5 | 5 | 15 | MEZZANENE STAIRS
Both stairs are to give way to people coming downstairs.
Hand sanitiser to be made available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 34 | COVID 19
AIR CONDITIONING
|
ALL STAFF | 5 | 5 | 15 | AIR CONDITIONING
Serviced by D. Air and antibacterial spray being used on coils 28/05/20 |
Review Government/World Health Organisation
Guidance and update as required.
|
5 | 5 | 15 | ||||||||||
| 35 | COVID 19
UNIT A1 WAREHOUSE
|
VPS STAFF | 5 | 5 | 15 | UNIT A1 WAREHOUSE.
Red paint marks to be done in crane area 2 metres apart.
Benches to be moved to a safe distance fork truck to be cleaned in the morning with alcohol wipes.
And crane pendant Hand sanitiser to be made available HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS STATIC ELECTRICITY/WELDING/HEAT SHRINKING AND ANY NAKED FLAMES WILL CAUSE IGNITION OF ALCOHOL BASED PRODUCTS
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 36 | COVID 19
VPS OFFICES |
VPS STAFF | 5 | 5 | 15 | VPS OFFICES.
All desks are more than 2 metres so deemed to be ok.
Hand sanitiser to be made available
. HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Stairs has a mirror to be able to see if it’s safe for 2 metre distancing
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 37 | COVID 19
VPS MEETING ROOM
|
VPS STAFF | 5 | 5 | 15 | VPS MEETING ROOM
6 occupants only to be in this meeting room at any one-time Hand sanitiser to be made available HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
Review Government/World Health Organisation
Guidance and update as required.
|
2 | 5 | 10 | ||||||||||
| 38 | COVID 19
ACCOUNTS |
ACCOUNTS STAFF | 5 | 5 | 15 | ACCOUNTS
Hand sanitiser to be made available
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
Accounts staff working different shift patterns.
Due to the account’s office being so small there is no entry please wait at the door where the black and yellow tape is if you need to talk to them.
|
2 | 5 | 10 | |||||||||||
| 39 | COVID 19
ALL FACTORYS |
ALL STAFF IN CONTRACTORS AND VISITORS | 5 | 5 | 15 | Due to the rise in COVID-19 19 all staff must wear face covering.
When on the premises only exceptions are when you are working at your workstation you can remove your mask as long as you are facing your work station. When working at your workstation the 2meter rule still applies unless staff are separated by Perspex screens |
2 | 5 | 10 | |||||||||||
| 40 | COVID 19
ALL FACTORYS |
ALL COMPANY STAFF | 5 | 5 | 15 | Company to instigate covid 19 flow testing these are to be made available to all staff.
Testing now being implemented on Monday and wednesday morning for all staff all staff that choose not to test need to wear masks in all area’s. Wearing masks is being eased in warehouse but still implemented in all offices. If a positive result is recorded staff member is to stay at home and book a corona virus test at a UK official testing station. Monday and Wednesday testing will be done department by department through the day if positive result recorded staff member will be sent home and told to get a test. all places the person has been sanitised straight away and positive test equipment will be put in a hazardous waste bin straight away.
Hand sanitiser to be made available.
HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
2 | 5 | 10 | |||||||||||
| 41 | COVID 19
ALL FACTORYS |
ALL COMPANY STAFF | 5 | 5 | 15 | Government restrictions are being lifted 19/07/2021.
All areas are to be mask free unless you are working in close contact with other staff. If you feel safer wearing a mask this is ok. Hand sanitising to still be implemented and 2mtr distancing where possible but not mandatory. HIGHLY FLAMABLE TAKE CARE WHEN USING THESE PRODUCTS.
|
||||||||||||||
GENERAL RISK ASSESSMENT
| STEP: Further Actions |
| What FURTHER ACTIONS are required to reduce the risks to the lowest level reasonably practicable?
(Particularly for High or Medium risks) |
WHO is RESPONSIBLE for ensuring these further actions are carried out? | SIGN-OFF DATE when further actions are completed | Date of review | |
| 2 | Rigorous checks to be implemented by managers to ensure procedures are being followed | Directors and managers | On going | daily |
| 4 | Staff to be reminded daily of the importance social distancing in both workplace and outside of its management to check this is adhered to.
Where social distancing cannot be maintained for large and short periods of time a specific risk assessment must be undertaken and control measures implemented.
|
Directors and managers | On going | daily |
GENERAL RISK ASSESSMENT
| STEP: Further Actions |
| What FURTHER ACTIONS are required to reduce the risks to the lowest level reasonably practicable?
(Particularly for High or Medium risks) |
WHO is RESPONSIBLE for ensuring these further actions are carried out? | SIGN-OFF DATE when further actions are completed | Date of review | |
| 2 | Rigorous checks to be implemented by managers to ensure procedures are being followed | Directors and managers | On going | daily |
| 4 | Staff to be reminded daily of the importance social distancing in both workplace and outside of its management to check this is adhered to.
Where social distancing cannot be maintained for large and short periods of time a specific risk assessment must be undertaken and control measures implemented.
|
Directors and managers | On going | daily |
| 7 | Internal communication channels and cascading of messages through line managers to be carried out regularly to reassure and support employees in a fact changing situation | Directors and managers | On going | daily |
| 8 | Communicate with companies we deliver to/from to ensure welfare facilities are available for our drivers | Managers/supervisors | On going | daily |
| 10 | Provide guidance for 1st aiders to reduce the risk of exposure to coronavirus during this time of pandemic | Directors and managers | On going
1st issue distributed 20/05/2020 G Weston |
daily |
| 11 | Visitors to the premises should be reviewed, with no authorisation provided to those persons from high risk areas, or who should be self-isolating in accordance with government guidelines | Directors and managers | On going | daily |
| 13 | Implement initial daily inspections to be undertaken as part of monitoring programme | Directors and managers | On going
Forms given out 15/05/2020 being implemented 18/05/2020 G Weston To be revised as ness |
daily |
| 15 | Fill in daily sheets to be returned at end of week to Gary or Hannah | Gary and Hannah | On going | daily |
| 19 | Blue dot to be painted 2 metres apart to serve as a reminder to all staff to social distance.
|
Gary and Curtis
Dean |
Whs 5 and 6 done 20/05/2020 G Weston.
Whs Done 03/06/2020 by David Evans |
|
| 21 | Locker use to be staggered to separate staff and hand washing | Directors and managers | On going | daily |
| 23 | Handrails and all door handle disinfected daily
|
cleaner | On going | daily |
| 24 | Main office
Kitchen to be made 1 person only no multiple tea and coffee making.
2 metre tape to be fitted where necessary.
Photo copier to be moved back as far as possible to clear gangway. |
Gary and Nick f | Done 29/05/2020
G.Weston/C Beasley |
|
| 26 | The seated area to be partitioned to make as safe as reasonably practicable | Gary and Curtis | Done 02/06/2020
G.Weston/Luke Chambers |
|
| 29 | Mirrors to be fitted near TVS corridor. | Gary Nick Alder | Done 28/05/2020
G.Weston / N Alder |
|
| 36 | Stairs need to have a mirror to be able to see if it’s safe for 2 metre distancing
02/04/2021 |
Gary Nick Alder | Done 28/05/2020
G.Weston N. Alder |
|
| 37 | All managers and supervisors are to police this and make sure staff comply with these rules | All managers and supervisors | On Going | |
| 40 | Company instigating covid flow testing for all willing participants once from home on Sunday night once on Wednesday on site by trained operatives. | Testing team | On going | Twice weekly |
| 41 | Lifting of covid restrictions by government 19/07/2021 | All Staff | Done 15/07/2021 | |
: Ensure that the significant findings of the risk assessment are communicated to all people at work who may be affected by the activities.
GENERAL RISK ASSESSMENT
Table 1: Classification of Risk Likelihood X Severity.
Risk Analysis/Priority of Action Matrix
| LIKELIHOOD | |||||
| SEVERITY | 1
Very Unlikely (freak event – no known history) |
2
Unlikely (Unlikely sequence of events) |
3
Possible (Foreseeable) |
4
Likely (Easily foreseeable – odd incident may have occurred) |
5
Very Likely (Common occurrence – aware of incidents) |
| 1
Negligible (No visible injury – no pain) |
Low
1 |
Low
2 |
Low
3 |
Low
4 |
Low
5 |
| 2
Slight (Minor cuts, bruises – no long-term effects) |
Low
2 |
Low
4 |
Low
6 |
Medium
8 |
Medium
10 |
| 3
Moderate (Heavy bruising, deep flesh wound. Lost time accident) |
Low
3 |
Low
6 |
Medium
9 |
High
12 |
High
15 |
| 4
Severe/Major (Lost time accidents and major injuries) |
Low
4 |
Medium
8 |
High
12 |
High
16 |
High
20 |
| 5
Very Severe (Long term disability or death or loss and property damage) |
Low
5 |
Medium
10 |
High
15 |
High
20 |
High
25 |
| Risk Score | Priority Assessment Chart |
| High 12-25 | Additional control measures MUST be in place before the activity can proceed.
They must also be strictly monitored. |
| Medium 8-10 | Additional measures are likely to be required. |
| Low 1-6 | May be considered acceptable. Monitor existing controls. |
DOCUMENT TO BE REVIEWED BY: 23.05.22